Privacy Policy - Skill Farm AutoFill Extension

Last Updated: September 2025 | Effective Date: September 2025

Overview

The Skill Farm AutoFill Extension (“Extension”, “we”, “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our Chrome browser extension for automatically filling job application forms.

            Key Point: We only collect data necessary to auto-fill job applications. We never sell your data or share it with third parties except as described in this policy.
        

1. Information We Collect

Types of Data Collected

Data Type	What We Collect	Why We Collect It
Personal Information	Name, email, phone, address, work history, education, skills	To auto-fill job application forms
Authentication Data	Session tokens (no passwords)	To securely connect with your Skill Farm account
Form Interaction Data	Clicks on form fields, which fields were filled	To trigger autofill and track success
Website Content	Job application form structure and field labels	To identify which data goes in which field
Application Tracking	Companies applied to, positions, dates	To help you track your applications

1.1 Personal Information

We collect personal information that you have uploaded to your Skill Farm account, including:

Full name, email address, phone number
Professional history (companies, positions, dates)
Educational background (schools, degrees, dates)
Skills and certifications
LinkedIn profile URL and other professional links
Resume/CV content

Important: This information is retrieved from your Skill Farm account only after you provide explicit authorization.

1.2 Authentication Information

To connect the Extension with your Skill Farm account, we store:

Secure authentication tokens (temporary, expires after 30 days)
User ID from Skill Farm
Device identifier for security

Note We never store your password. Authentication is handled through secure OAuth tokens.

1.3 Usage Data

We collect information about how you interact with job application forms:

Which job platforms you visit (Workday, Greenhouse, Lever, etc.)
Number of fields auto-filled successfully
Time spent on applications
Error messages encountered
Platform detection success rates

1.4 Data We Do NOT Collect

We explicitly DO NOT collect:

❌ Your browsing history outside of job application sites
❌ Passwords or credit card information
❌ Personal communications (emails, messages)
❌ Health or medical information
❌ Precise location data or GPS coordinates
❌ Keystroke logging or screen recordings
❌ Data from other browser tabs or windows

2. How We Use Your Information

2.1 Primary Uses

We use your information exclusively for:

Auto-filling Forms: Populating job application forms with your professional information
Platform Detection: Identifying which job application system you’re using
Field Mapping: Matching your data to the correct form fields
Application Tracking: Helping you keep track of where you’ve applied
Error Recovery: Retrying failed form fills and improving accuracy

2.2 Service Improvement

We may use aggregated, anonymized data to:

Improve form field detection accuracy
Add support for new job platforms
Fix bugs and enhance performance
Understand which platforms are most used

3. How We Store Your Information

Data Storage Locations

Storage Location	What’s Stored	Security Measures
Browser Local Storage	Your profile data, preferences	Encrypted, accessible only to Extension
Chrome Sync Storage	Extension settings	Encrypted by Google, synced across devices
Skill Farm Servers	Your original CV and profile	SSL/TLS encryption, secure data centers

3.1 Data Retention

In Browser: Data remains while Extension is installed
Session Tokens: Expire after 30 days of inactivity
Application History: Kept for 1 year for your reference
On Uninstall: All local data is immediately deleted

4. Information Sharing

4.1 We Share Data With:

Skill Farm Platform (Parent Service)

Purpose: Retrieve your profile data and sync application tracking
Data Shared: Authentication token, application history
Frequency: When you log in and when tracking applications

4.2 We NEVER Share Data With:

❌ Advertisers or marketing companies
❌ Data brokers
❌ Employers without your explicit action
❌ Third-party analytics services
❌ Social media platforms

4.3 Legal Disclosure

We may disclose your information only if required by law, such as:

To comply with a valid legal process (court order, subpoena)
To protect the safety of users or the public
To protect our legal rights and prevent fraud

5. Your Rights and Controls

            You Have the Right To:
            ✅ Access: View all data the Extension has stored about you
✅ Correct: Update any incorrect information
✅ Delete: Remove all your data from the Extension
✅ Export: Download your data in a portable format
✅ Opt-out: Disable specific features or data collection
✅ Revoke: Disconnect from your Skill Farm account anytime

        

5.1 How to Exercise Your Rights

View Your Data: Click Extension icon → Settings → My Data
Update Information: Update in Skill Farm account, changes sync automatically
Delete All Data: Extension Settings → Privacy → Clear All Data
Disable Tracking: Extension Settings → Privacy → Disable Analytics
Uninstall: Right-click Extension icon → Remove from Chrome

6. Data Security

6.1 Security Measures

We protect your data using industry-standard security measures:

Encryption: All data encrypted in transit (TLS/SSL) and at rest
Authentication: Secure OAuth 2.0 token-based authentication
Access Control: Data accessible only with valid authentication
Regular Updates: Security patches and updates applied promptly
Code Review: Extension code reviewed for security vulnerabilities

6.2 Your Security Responsibilities

Keep your Skill Farm account credentials secure
Use the Extension only on trusted devices
Log out when using shared computers
Report any suspicious activity immediately

7. Children’s Privacy

The Extension is not intended for users under 18 years of age. We do not knowingly collect personal information from children. If we learn we have collected information from a child under 18, we will delete that information immediately.

8. International Data Transfers

Your data is primarily stored locally in your browser. When syncing with Skill Farm servers, data may be processed in the United States. By using the Extension, you consent to the transfer and processing of your information in the United States.

9. Changes to This Policy

We may update this Privacy Policy periodically. When we make changes:

The “Last Updated” date will be revised
For significant changes, we’ll notify you via the Extension
Continued use after changes constitutes acceptance

10. California Privacy Rights (CCPA)

California residents have additional rights under the California Consumer Privacy Act (CCPA):

Right to know what personal information is collected
Right to know if personal information is sold or disclosed
Right to opt-out of the sale of personal information (Note: We do not sell personal information)
Right to deletion of personal information
Right to non-discrimination for exercising privacy rights

11. European Privacy Rights (GDPR)

If you’re located in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR):

Legal Basis: We process data based on your consent and legitimate interests
Data Portability: Export your data in machine-readable format
Right to Rectification: Correct inaccurate personal data
Right to Erasure: Request deletion of your personal data
Right to Object: Object to processing of your personal data
Right to Restrict: Request restriction of processing

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your data:

Email: [email protected]
Support: [email protected]
Website: https://skillfarm.co
Response Time: Within 48 business hours

Data Protection Officer

For privacy-specific concerns, contact our Data Protection Officer:
Email: [email protected]

Mailing Address

Skill Farm
[Your Company Address]
[City, State/Province, ZIP/Postal Code]
[Country]

Our Commitment: Your privacy is fundamental to our service. We will never sell your data, and we only use it to help you succeed in your job search.

S Skill Farm AutoFill Extension