Executive and Personal Assistant

Role Overview

Start by showing recruiters you understand the team's mission and environment.

The primary role of this position is to support administratively various senior level executives in their business activities in both English and Finnish.

 Assistant Duties include: 

Coordinating, scheduling and managing meetings both in person and by VCs (Zoom/Webex) 
Extensive calendar management, dealing with the team internally and with clients 
Calendar support to the rest of the team when required 
Restaurant and car bookings 
Provide extensive travel arrangements for the family, including: booking flights, visa applications, accommodation, ground transfers, arranging meeting and preparation of itineraries if needed 
Provide support to other EAs when they are on A/L 
Expense submission 
Liaise with staff and family members  
Liaise with external parties on behalf of the family 
Property management: overseeing maintenance and upkeep of properties, including liaising with contractors and managing renovations or repairs 
Assist with administrative duties: scheduling appointments, checking emails, answering, making phone calls, and managing personal documentation 
The role requires someone who is dynamic and flexible. They will need to be able to work productively in an extremely fast-paced environment with lots of last-minute changes, requests and interruptions. They must have exceptional attention to detail and be comfortable working in a busy/high pressure environment. They must be able to work well alone & within a team and prioritize tasks effectively. 

PERSON SPECIFICATION 

• MAIN DUTIES/RESPONSIBILITIES OF THE ROLE   
• Essential Responsibilities 
• WORK EXPERIENCE/BACKGROUND 
• TECHNICAL/BUSINESS SKILLS & KNOWLEDGE